Privacy Notice - Recording students’ details: how we use your information

 

Customer Privacy

Pastures New Quilting (PNQ) is committed to protecting the privacy of its customers. PNQ will only use the information that we collect about you lawfully in accordance with the General Data Protection Regulations 2018 (GDPR 2018).  

 

PNQ collects information about you to process your booking and provide relevant joining instructions.  Your data will be stored in a secure manner and your personal data will only be used in connection with your relationship with PNQ.

 

PNQ will only send promotional newsletters, emails or mail to you with your prior consent and will not pass any of your information to third parties. 

 

The personal details that PNQ will require in order to process and confirm your booking are:

  • Your Name

  • Address

  • Telephone number

  • Email address

Please also be aware that CCTV is in operation on the training centre site and is operated by Shirley Sea Cadets for the following purposes:

  • For the prevention and detection of crime

  • For evidence in any civil or criminal legal proceedings

  • To assist in investigations

  • For safety and security

  • Dealing with any queries, complaints or enquiries

 

NHS Test and Trace

To support NHS Test and Trace (which is part of the Department for Health and Social Care) in England, we have been mandated by law to collect and keep a limited record of staff, students and visitors who come onto our premises for the purpose of contact tracing.

 

By maintaining records of staff, students and visitors, and sharing these with NHS Test and Trace where requested, we can help to identify people who may have been exposed to the coronavirus.

 

As a student of Pastures New Quilting you will be asked to provide some basic information and contact details. The following information will be collected:

  • the names of all students

  • a contact phone number for each student

  • date of visit and arrival time and departure time

 

Pastures New Quilting as the data controllers for the collection of your personal data, will be responsible for compliance with data protection legislation for the period of time it holds the information. When that information is requested by the NHS Test and Trace service, the service would at this point be responsible for compliance with data protection legislation for that period of time.

 

The NHS Test and Trace service as part of safeguarding your personal data, has in place technical, organisational and administrative security measures to protect your personal information that it receives from Pastures New Quilting, that it holds from loss, misuse, and unauthorised access, disclosure, alteration and destruction.

 

NHS Test and Trace have asked us to retain this information for 21 days from the date of your visit, to enable contact tracing to be carried out by NHS Test and Trace during that period. We will only share information with NHS Test and Trace if it is specifically requested by them.  For example, if a student at the venue reported symptoms and subsequently tested positive, NHS Test and Trace can request the log of student details for a particular time period (for example, this may be all students who were in class on a particular day.

 

Under government guidance, the information we collect may include information which we would not ordinarily collect from you and which we therefore collect only for the purpose of contact tracing. Information of this type will not be used for other purposes, and NHS Test and Trace will not disclose this information to any third party unless required to do so by law (for example, as a result of receiving a court order). In addition, where the information is only collected for the purpose of contact tracing, it will be destroyed by us 21 days after the date of your visit.

 

However, the government guidance may also cover information that we would usually collect and hold onto as part of our ordinary dealings with you (for example, your name and phone number). Where this is the case, this information only will continue to be held after 21 days and we will use it as we usually would, unless and until you tell us not to.  Your information will always be stored and used in compliance with the relevant data protection legislation.

 

The use of your information is covered by the General Data Protection Regulations Article 6 (1) (c) – a legal obligation to which we as a venue/establishment are subject to.

 

The legal obligation to which we’re subject, means that Pastures New Quilting is mandated by law, by a set of new regulations from the government, to co-operate with the NHS Test and Trace service, in order to help maintain a safe operating environment and to help fight any local outbreak of corona virus.

 

By law, you have a number of rights as a data subject, such as the right to be informed, the right to access information held about you and the right to rectification of any inaccurate data that we hold about you.  You have the right to request that we erase personal data about you that we hold (although this is not an absolute right).

 

You have the right to request that we restrict processing of personal data about you that we hold in certain circumstances.

 

You have the right to object to processing of personal data about you on grounds relating to your particular situation (also again this right is not absolute).

If you are unhappy or wish to complain about how your information is used, you should contact a member of staff in the first instance to resolve your issue.

 

If you are still not satisfied, you can complain to the Information Commissioner’s Office. Their website address is www.ico.org.uk.

 

Pastures New Quilting keeps its privacy notice under regular review, and will make new versions available on the privacy notice page on www.pasturesnewquilting.com.

This privacy notice was last updated on 30 September 2020.

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